Back-Office Transformation — Process Diagnostics & Automation

Context

The operating-model transformation required an evidence-based view of production functions, staffing and manual workload. The objective was to identify where processes and supporting systems could be improved and where AI or robotic automation had credible potential.

Analysis approach

I analysed more than 50 operational functions using workload drivers and a labour-effort model. For deeper diagnostics, I combined Task Mining across 24 processes with field research: direct observation of real work, employee interviews and analysis of workload metrics. This allowed hypotheses to be validated against how operations were actually performed, including bottlenecks and hidden issues that were not visible in aggregate reporting.

I assessed the potential use of AI and RPA in manual activities, developed proposals for changes to automated systems and the user experience, and translated validated findings into a project backlog, business and functional requirements and target-process schemes for agreement with project leadership and business stakeholders.

Outcome

The work identified improvement and automation opportunities with an estimated potential to reduce labour effort threefold across selected operations, equivalent to 18 FTE. This was a quantified opportunity for decision-making, not a claim that the full effect had already been realised.